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Smart Access Control for Complexes

Visitor identity is crucial to the effective security of an estate or complex. Manual visitor record books are ineffective means of management as information is largely inaccurate and mostly illegible.
With the implementation and roll out of the Protection of Information (POPI) Act, paper based access control registers are no longer compliant and will soon become obsolete.

OnGuard has developed a modern solution for its replacement called IdentiScan, a hand-held mobile data terminal effective in scanning both motor vehicle and driver licences.
The IdentiScan electronic visitor management system (EVMS) ensures all data is encrypted and stored offsite on a secure server.

The guard managing the IdentiScan scanner must first correctly identify himself using his personal PIN before he can collect data, ensuring accountability for management of the scanner as well as the allocation of the access record to the specific guard. No longer can a staff member say “It wasn’t me who let the visitor in”.

The biggest benefits of using Identiscan are :

  • Accuracy of information
  • Elimination of paper based access control registers
  • Improved speed of processing visitors and contractors
  • No Computer equipment required. Data stored offsite.
  • Automatic warnings of undesirables people / vehicles
  • Reporting
  • Direct control of gate or boom with scanner

Management of the egress and exit to a complex can be improved if the manpower is correctly allocated. Identifying criteria such as traffic volumes and bottleneck times is easily accomplished by drawing reports.

How does it work?

The IdentiScan system uses a hand held mobile terminal to scan the bar codes printed on driver licences and motor vehicle licence discs as they enter a complex site.
A user definable list of questions is asked of each visitor entering the estate. To select these responses, the MAnager is required to log into the administration section in his scanner profile and ticks the relevant boxes. Being able to remotely specify the questions that are asked by the hand-held terminal offers a cost and time saving benefit.

For example, to tick the box titled ‘Get Identification No.’ the guard is required to scan the driver licence like the one below .


As soon as the scanning process is completed, the data is transferred by either WIFI or GSM to the secure off-site server.

White Lists and Black lists.

To prevent undesirable people or vehicles from gaining access, the Manager captures particulars on the IdentiScan website. The data is automatically uploaded to the mobile terminal. When a vehicle or person’s ID or drivers licence is scanned, the guard is alerted to possible fraud.


Before the scanner can be operated on a shift, the guard is required to input his personal PIN on the mobile terminal. The guard’s name is now automatically attached to each record uploaded to the server.
The transaction forms an audit trail so that a guard may be disciplined if he makes a mistake with data capture or negligently allows access despite being warned. In addition, the guard can be held responsible for any damages incurred to the mobile device.
The visitor’s access record is now irrefutably tied to the guard’s identity. This fact alone encourages the guard to be more responsible in his duties when it comes to checking the validity of the licence and verifying that the type and make of car matches those displayed on the screen of the terminal.

Why is this an advantage?

Criminals usually spend time observing a target to establish the viability and risk associate with the planned criminal activity. Enrolling the use of IdentiScan in your estate or complex significantly reduces the probability of a crime taking place as criminals avoid situations where they can be properly identified.
Since the scanner displays an electronically decoded image of the person, there is no way that a manipulated drivers licence can be used.
The vehicle’s particulars, namely colour, make and model are also decrypted from the licence disc thereby making it more difficult for the criminal to use false number plates to gain entry.
Guard training is required to insure that the vehicle and person’s particulars offered by the visitor compares to the scanned data provided.


Certain complexes and estates require that all contractors exit the estate at the end of the day.  Security personnel can easily view a list of contractors booked onto the site at any time.

Electronic Visitor Logs

IdentiScan visitor logs are emailed to management on a daily basis so that visitor patterns can be analysed and suspicious trends identified. A web portal is provided for remote log in so that data can be viewed from off site and all data is searchable by vehicle make, model, colour, name and identity number.
Further benefits of IdentiScan means reporting and identification of traffic volumes and bottleneck times can be addressed and additional resources allocated to further secure entrance and exit systems within a complex.